Terms and Conditions of Registration
- Early Payment Required- TSRC has negotiated discounted lodging rates for our participants. We are able to offer these tax-free, discounted rates by reserving and paying for blocks of rooms in advance. For that reason, we may require payment in full, once your lodging has been confirmed. However, as way to get scientists to register and reserve rooms early, we will not begin to charge credit cards for lodging until January 5th 2016.
- Cancellation Deadlines- If your workshop starts in June, your cancellation deadline is March 1st; if your workshop starts in July, your cancellation deadline is April 1st; if your workshop starts in August your date is May 1st. For winter workshops, the dates vary.
- Refund Policies- TSRC can only guarantee refunds on cancellations or changes to reservations prior to the "cancellation deadline" of your workshop. Click on the name of your workshop on the "current meetings" section of this website to see the cancellation date. TSRC can request a refund from the lodging provider after the cancellation deadline, but they usually only grant refunds if they are able to resell the room and they will charge a "change fee" that may include a night of lodging. Workshop fees are non-refundable after the cancellation date. Please make arrangements to take out your own traveler's insurance if you think you might need to cancel on short notice.
- Refund Mechanism- Refunds are issued to the credit or debit cards that charges were applied to, if possible. If not, all refunds are made by United States checks in U.S. currency.
- Sudden late arrivals and sudden early departures are non-refundable events.
- Late Registration- If you register after the payment deadline, you are required to pay with a debit or credit card. Checks and wire transfers are not possible after the payment deadlines.
- Travel Insurance-TSRC does not sell traveler's insurance, but we highly recommend that you buy it. This insurance if particularly crucial if you are sharing lodging with other participants. No lodging refunds are possible if you cancel after the cancellation deadline and are rooming with other TSRC participants.